About CRC :: Positions

Title: Accounting Clerk
Date Added: January 24th 2017
Contact: Matthew Trommatter
Announcement Ends:
February 3rd 2017

Accounting Clerk Position with Chesapeake Research Consortium

The Chesapeake Research Consortium (CRC) is a partnership of 7 leading research institutions in the Chesapeake watershed (www.chesapeake.org) that encourages and facilitates scientific and technical activities in the Chesapeake Bay, its drainage basin, adjoining airshed, and adjacent coastal waters of the Middle Atlantic Bight. The Consortium is primarily supported by grants, cooperative agreements, and contracts with government agencies and departments as well as some private firms; there are no fund-raising for endowment nor marketing activities. The office provides a friendly working environment and participation in a team commitment to facilitate regional basic and applied science and the transfer of that information to inform science-based management for the restoration of the bay.

To fulfill its on-going and future efforts, the CRC has an immediate opening for an Accounting Clerk.  Applicants are encouraged to apply by Friday, February 3, 2017.

Duties and Responsibilities:

  • Process all fund draws from federal grant reimbursement accounts

  • Process invoices and prepares checks for signature

  • Review bank deposits

  • Reconcile all bank accounts

  • Mail vendor checks

  • File paid bills

  • Record used leave

  • Create invoices and grant reimbursements for accrued leave, payroll, and health insurance.

  • Review and file time sheets and leave logs for staff; handle staff mail.

  • Track 1099 recipients for annual audit

  • Work alongside Business Manager to review and manage cash flow

  • Share responsibility with Business Manager for data entry into accounting

  • Organize quarterly board meetings, including draft agenda and board minutes

  • Provide scheduling assistance for the Executive Director

  • Work with CRC staff on managing CRC website, Quarterly Newsletter, and social media


  • Some college required, four year degree preferred.

  • Two-plus (2+) years of accounting experience and familiarity with non-profit financial reporting and management is preferred.

  • Experience with accounting software and ability to pick up new systems are required. Familiarity with QuickBooks would be a plus.

  • Proficiency with Microsoft Office is required.  Knowledge of, and comfort with, web-based and cloud-based office solutions are plusses.

  • Computer skills in Word, Excel, Outlook software.

  • Detail orientated, professional attitude, reliable.

  • Interest in the environment and Chesapeake Bay-related issues is a plus.

  • Interest in learning HR functions or Social Media outreach a plus.


  • Health, Dental, Vision insurance

  • Paid Holidays

  • Vacation, Sick, and Personal Leave

  • Employer-paid short-term disability

  • Voluntary benefits including, but not limited to, long-term disability, life insurance (term and/or whole life), and critical illness coverage

  • Strong professional development and career support

  • 401K (traditional and Roth), Flexible Spending Accounts, and Employee Assistance Program (EAP)

  • Office located at Smithsonian Environmental Research Center on the Rhode River

  • Family-friendly professional organization


Salary to be commensurate with skills and experience. Expected range:  $30,000 to $35,000 annually.  

To Apply:

Submit a cover letter and resume to Mr. Matthew Trommatter, CRC's Business Manager, at trommatterm@si.edu.  Please use the subject line: Accounting Clerk Position.

Applicants are encouraged to apply by Friday, February 3, 2017, to be assured of review; however, applications will continue to be accepted until the position is filled.  .

Due to CRC’s location on the Smithsonian Environmental Research Center campus, the selected candidate will be required to complete a federal background check upon hire.

CRC is an EEO employer and is committed to a diverse workforce.


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